Privacy & Legal Notice
Privacy Policy
Last updated: 15/09/2025
Deborah Frances (“we”, “our”, “us”) respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, store, and share your information in line with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
1. Who we are
Deborah Frances is an HR Consultancy. We are the data controller for the purposes of data protection law.
Our contact details are:
Email: info@deborahfrances.uk
Phone: 07984608038
2. What information we collect
We may collect and process the following categories of personal data:
Identity Data: name, title, date of birth.
Contact Data: address, email address, phone number.
Employment Data: CVs, job applications, references (if applicable).
Financial Data: bank details (for payroll, invoices, or payments).
Usage Data: how you use our website, products, or services.
Special Category Data: limited and only if necessary (e.g. health data for employment purposes), and always with additional safeguards.
3. How we collect your information
We collect data in several ways, including:
Directly from you (forms, emails, phone calls, contracts).
Automatically when you use our website (cookies, analytics).
From third parties (e.g. background checks, referees, service providers).
4. How we use your information
We use your personal data to:
Provide and manage our services.
Process payments, payroll, and invoices.
Respond to enquiries and provide customer support.
Carry out legal and regulatory obligations (e.g. DBS checks).
Improve our services and website.
Keep records of our business relationships.
We will only process your data where we have a lawful basis, such as:
Contract – to fulfil an agreement with you.
Legal obligation – to meet compliance requirements.
Legitimate interests – to run our business effectively.
Consent – where you have given explicit permission (e.g. marketing).
5. Sharing your information
We may share personal data with:
Service providers (IT support, payroll processors, auditors).
Regulatory authorities and law enforcement (if legally required).
Professional advisers (lawyers, accountants).
We do not sell your data to third parties.
6. International transfers
We will only transfer your data outside the UK where appropriate safeguards are in place, in line with UK GDPR.
7. Data retention
We keep your data only for as long as necessary to fulfil the purposes it was collected for, including legal, accounting, or reporting requirements. Specific retention periods are available on request.
8. Your rights
You have the following rights under data protection law:
The right to access your personal data.
The right to correct inaccurate or incomplete data.
The right to request erasure (“right to be forgotten”).
The right to restrict or object to processing.
The right to data portability.
The right to withdraw consent at any time (where processing is based on consent).
The right to complain to the Information Commissioner’s Office (ICO).
9. Security of your data
We take appropriate technical and organisational measures to keep your personal data secure and to protect against unauthorised access, loss, or misuse.
10. Cookies
Our website may use cookies or similar technologies.
11. Contact us
If you have any questions about this Privacy Policy or how your data is handled, please contact us at:
Deborah Frances
info@deborahfrances.uk
You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO): www.ico.org.uk
12. Legal Notice
Professional Services Disclaimer
The content on this website and in our communications is for general information only. It does not constitute legal advice. While we make reasonable efforts to ensure accuracy, Deborah Frances accepts no liability for reliance on the information provided. Clients should seek independent legal or professional advice for specific situations.
Liability
Deborah Frances will not be responsible for any loss or damage arising from use of this website or our services, except where such liability cannot be limited or excluded by law.
Intellectual Property
All materials on this website, including text, graphics, and logos, are owned by or licensed to Deborah Francis. They may not be copied, reproduced, or distributed without prior written permission.
Governing Law
This Privacy & Legal Notice and any disputes are governed by the laws of England and Wales, and subject to the exclusive jurisdiction of the English courts.